Prposed Budget Calendar and Organizational Restructure

[Charles West]

Attached is the proposed budget preparation calendar that is aligned with statutory date requirements and set expectation and delivery timielines. Also attached is the proposed organizational structure for the city. I hope to have these as workshop itmes at the April 2, 2026 City Council meeting. Ther ewill probably still be some adjustments and changes, but these are the latest drafts and align with GFOA best practices

 

[Paul Prince]

Mr. West,
Thank you for posting these detailed thoughts.

The budget calendar looks appropriate, with the need to add in the annual budget post-mortem I have been requesting. I recognize this year that numerous challenges have prevented it from happening to date BUT I believe it should be targeted for January in support of the January-February strategic planning activities.

I am aligned on the Chart of Accounts (COA) details as we have worked through that in the Finance sub-committee.

I generally support the organizational structure you lay out, but I am concerned that it may place too much under this newly formed ACM role. Perhaps retaining administrative services under the CM would be a better approach.

The largest number of employees in this structure are under the ACM (which is fine in my view) but keeping the centralized administrative services a little more independent by not being under the ACM seems like a stronger check and balance on the overall city operation. I feel pretty strongly that the HR function should remain direct to the CM rather than under the ACM. Having the centralized IT and purchasing workflow direct to the CM seem logical as well.

Paul