Vacancy and Recruitment Status Reporting Requirements

[Adam Benefield]

Dear Fellow Council Members,

I want to inform you of an ordinance that will be presented for consideration at our February 6th meeting regarding employee vacancy reporting requirements.

The proposed ordinance aims to establish a structured quarterly reporting system for city staffing vacancies and recruitment efforts. This initiative supports our oversight responsibilities while promoting transparency in city operations.

Key Elements of the Proposed Ordinance:

1. Quarterly Reporting Schedule
   • Initial report presentation: February 20th, 2025
   • Subsequent reports: First council meeting of each quarter
   • Reports to be included in council packets and posted on city website
2. Comprehensive Department Coverage The reports will track vacancies across all city departments, including but not limited to:
   • Executive positions (City Manager, City Attorney)
   • Public Safety
   • Administrative Services
   • Development and Planning
   • Parks and Recreation
   • Information Technology
   • Public Works and Engineering
3. Detailed Vacancy Information For each position, the report will include:
   • Position details and department
   • Vacancy duration
   • Recruitment status and timeline
   • Hiring priorities and strategies
   • Any challenges in filling positions

The ordinance is designed to help Council better understand our staffing challenges, support informed decision-making, and ensure public transparency in our hiring processes.

Adam C. Benefield